Sheet for Mandatory Pre-Proposal Meeting 07/08/24

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Request for Proposals
Janitorial Services

NOTICE IS HEREBY GIVEN that the City of Los Banos (herein referred to as “City”) is currently seeking a qualified contractor (herein referred to as “Contractor”) with experience in Janitorial Services. The Contractor will provide services that consist of furnishing all labor, materials, supplies and equipment to perform Janitorial Services in accordance with the specifications and conditions specified in the Request for Proposal issued by the City of Los Banos.

The intent of this RFP is to evaluate each interested proposer specific qualifications, experiences, and select the best-qualified proposer. In addition, all interested proposers shall have sufficient, readily available resources in the form of trained personnel, support services, and financial resources to carry out the work without delay or shortcomings. The work will be performed according to the attached Agreement for Services.

It shall be the Contractor’s responsibility to check the City of Los Banos’ website ( to obtain any addenda that may be issued.

The Contractor’s attention is directed to Submission Requirements listed in the Request for Proposal.

Submit five (5) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the Contractor’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 P.M. PST on August 2, 2024.

Proposals shall be submitted in a sealed package clearly marked “JANITORIAL SERVICES” and addressed as follows:

City of Los Banos
Attention: City Clerk
520 J Street
Los Banos, CA 93635

No late submittals will be accepted. The City may conduct interviews of the top-ranking Contractors in order to make a final selection. The successful Contractor will be recommended to the City Council for authorization to enter into a Agreement for Services to perform janitorial services for the City of Los Banos.

Failure to comply with the requirements set forth in this Request for Proposal may result in disqualification. Proposals and/or modifications received subsequent to the hour and date specified above will not be considered. Submitted proposals may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The responding Contractor is solely responsible for all costs related to the preparation of the proposal.

The City of Los Banos reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in the proposal.

Acceptance of any proposal submitted pursuant to this Request for Proposal shall not constitute any implied intent to enter into a contract.

The contract award, if any, will be made to the Contractor who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City.

The City intends to follow, but will not be bound by, the following selection timeline:
Release of Advertisement of RFP  06/28/2024
Mandatory Pre-Bid Walkthrough  2:00 P.M.  07/08/2024
Deadline to Submit Questions/Clarifications  5:00 P.M.  07/12/2024
Addendum/Questions/Clarifications Posted  5:00 P.M.  07/17/2024
Deadline for Proposal Submittal  2:00 P.M.  08/02/2024
Award Date (Tentative)  08/21/2024

Any questions with regard to submissions, process, or proposals can be emailed to Moises Lomeli, Facilities Manager at Questions shall be submitted before 5:00 P.M. PST on July 12, 2024. Any response to a request for clarification, questions and answers will be posted to the City’s website at no later than 5:00 P.M. PST on July 17, 2024 and if necessary, shall become a part of the proposal as an addendum.

The Request for Proposal can be viewed and/or obtained from the City of Los Banos website at

No oral questions or inquiries about the RFP shall be accepted.