RFP Opening Results

Addendum No. 2

Addendum No. 1

Click here for RFP Packet

NOTICE
Request for Proposal
For
Stormwater Management Software

NOTICE IS HEREBY GIVEN that the City of Los Banos is seeking to enter into a professional service agreement with a consultant to develop a comprehensive software program or information management system to assist with the overall management of the stormwater program, which would include but not be limited to tracking, analyzing, and reporting.

All qualified consultants interested in providing these services are invited to submit their proposal. The proposals will be evaluated and ranked according to the criteria provided in Exhibit B, “Proposal Evaluation,” of this Request for Proposal (RFP).

It shall be the Consultant’s responsibility to check the City of Los Banos’ website (www.losbanos.org) to obtain any addenda that may be issued.

The Consultant’s attention is directed to Exhibit A, “Submittal Requirements.”

Submit three (3) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the Consultant’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 P.M. PST on February 12, 2024.

Proposals shall be submitted in a sealed package clearly marked “STORMWATER MANAGEMENT SOFTWARE” and addressed as follows:

City of Los Banos
Attention: City Clerk
520 J Street
Los Banos, CA 93635

No late submittals will be accepted. The City may conduct interviews with the top-ranking consultants in order to make a final selection. The successful consultant will be recommended to the City Council for authorization to enter into a Professional Services Agreement for the development of a comprehensive software program for the City stormwater program.

Failure to comply with the requirements set forth in this Request for Proposal may result in disqualification. Proposals and/or modifications received subsequent to the hour and date specified above will not be considered. Submitted proposals may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The responding Consultant is solely responsible for all costs related to the preparation of the proposal.

The City of Los Banos reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in this proposal.

Acceptance of any proposal submitted pursuant to this Request for Proposal shall not constitute any implied intent to enter into a contract.

The contract award, if any, will be made to the consultant who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City. The completed Fee Schedule in Exhibit D shall be submitted with the proposal in its own separately sealed envelope. The Consultant shall not include this cost proposal in the USB as an electronic file.

The City intends to follow, but will not be bound by, the following selection timeline:
Release of Advertisement of RFP 01/26/2024
Deadline to Submit Questions/Clarifications 5:00 P.M. 02/01/2024
Addendum/Questions/Clarifications Posted 5:00 P.M. 02/06/2024
Deadline for Proposal Submittal 2:00 P.M. 02/12/2024
Award Date (Tentative) 02/21/2024

Any questions with regard to submissions, process, or proposals can be emailed to Rick Justice, Public
Works Operations Manager at rick.justice@losbanos.org. Questions shall be submitted before 5:00 P.M.
PST on February 1, 2024. Any response to a request for clarification, questions and answers will be posted
to the City’s website at www.losbanos.org no later than 5:00 P.M. PST on February 6, 2024 and if
necessary, shall become a part of the proposal as an addendum.

The Request for Proposal can be viewed and/or obtained from the City of Los Banos website at
www.losbanos.org.

No oral questions or inquiries about the RFP shall be accepted.