Request for Proposals – City-Wide Landscape Maintenance Services

Notice of Intent to Award

RFP Opening Results

Click here for Addendum No. 1

Click here for RFP Packet

REQUEST FOR PROPOSALS
FOR
CITY-WIDE LANDSCAPE MAINTENANCE SERVICES

The City of Los Banos (herein referred to as City) is seeking proposals for landscape maintenance
services from qualified landscape contractors. Landscape maintenance shall include, but not be
limited to, City facilities, parks, rights of way, streetscapes and planters, parking lots, trails,
and all proposed square footage that will be dedicated to the City with future development which
may include new parks, streets, gutters, sidewalks, turf, shrubs, groundcover, and
irrigation and drainage, as designated in this Proposal.

It is the intent of the City to enter into a Professional Services agreement for
Landscape Maintenance Services (herein referred to as “Agreement”) with a
qualified landscape maintenance contractor (herein referred to as “Contractor”) to achieve the
best level of service for the City.

The Contractor is required by law to be licensed and regulated by the Contractors’ State License
Board. The performance period becomes effective upon execution of the Agreement by both
parties and shall continue in full force and effective for five (5) years until June 30, 2028.

All qualified contractors interested in providing these services are invited to submit their
proposals. The proposals will be evaluated and ranked according to criteria provided in Section 6
“Proposal Evaluation”, of this Request for Proposals (RFP).

It shall be the Contractor’s responsibility to check the City of Los Banos’
website (https://losbanos.org/category/rfps-and-rfqs/) to obtain any addenda that may be issued.

Submit five (5) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the
Contractor’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the
City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 p.m., Pacific Daylight
Savings Time (PDT), on March 28, 2023. Proposals shall be submitted in a sealed package clearly
marked “City-Wide Landscape Maintenance Services” and addressed as follows:

City of Los Banos                                                                                                                                                                                                                                             Attention: City Clerk
Re: Proposal for Landscape Maintenance Services
520 J Street                                                                                                                                                                                                                                                          Los Banos, CA 93635

Submittals received after the time and date specified above will be considered nonresponsive and
will be returned to the Contractor.

Any proposals received prior to the time and date specified above may be withdrawn or modified by
written request of the Contractor. To be considered, however, the modified submittal must be
received prior to 2:00 p.m., PDT, on March 28, 2023.

Unsigned submittals or submittals signed by an individual not authorized to bind the prospective
contractor will be considered nonresponsive and rejected.

Upon review of submitted proposals, the Selection Committee will determine whether interviews are
necessary to determine a contractor selection. The City reserves the right to hold interviews or
make a contractor selection based solely on the proposals received.

This RFP does not commit the City of Los Banos to award a contract, to pay any costs incurred in
the preparation of a proposal for this request, or to procure, or contract for services. The City
of Los Banos reserves the right to accept or reject any or all proposals received as a result of
this request, to negotiate with any qualified contractor, or to modify or cancel in part or in its
entirety the RFP if it is in the best interests of the City of Los Banos to do so.

The prospective contractor is advised that should this RFP result in recommendation for award of a
contract, the contract will not be in force until it is approved and fully executed by the City of
Los Banos.

All products used or developed in the execution of any contract resulting from this RFP will remain
in the public domain at the completion of the contract.

The anticipated contractor selection schedule is as follows:

RFP review and evaluation: March 29 to April 7, 2023                                                                                                                                                                               Oral interviews (if necessary): April 10 to April 14, 2023                                                                                                                                                                           City Council Award: May 3, 2023 (Tentative)

Any questions related to this RFP shall be submitted in writing to the attention of Nirorn Than via
email at Nirorn.Than@LosBanos.org. Questions shall be submitted before 5:00 p.m. on March 15, 2023.

Answers to questions and addendum, if necessary, shall be posted on the City website before 5:00 PM
PDT on March 20, 2023.

No oral questions or inquiries about the RFP shall be accepted.