Request for Proposals – Improvement Standards and Specifications Update
NOTICE
Request for Proposal
for
Improvement Standards and Specifications Update
NOTICE IS HEREBY GIVEN that the City of Los Banos is requesting proposals from qualified consultants to perform an update to the City’s current Improvement Standards and Specifications (Improvement Standards) including a Design Guidelines for Development Projects.
All qualified consultants interested in providing these services are invited to submit their proposal. The proposals will be evaluated and ranked according to the criteria provided in Exhibit B, “Proposal Evaluation,” of this Request for Proposal (RFP).
It shall be the Consultant’s responsibility to check the City of Los Banos’ website (www.losbanos.org) to obtain any addenda that may be issued.
The Consultant’s attention is directed to Exhibit A, “Submittal Requirements.”
Submit five (5) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the Consultant’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 P.M. PST on March 3, 2023. Proposals shall be submitted in a sealed package clearly marked “IMPROVEMENT STANDARDS RFP” and addressed as follows:
City of Los Banos
Attention: City Clerk
520 J Street
Los Banos, CA 93635
No late submittals will be accepted. The City may conduct interviews of the top-ranking consultants in order to make a final selection. The successful consultant will be recommended to the City Council for authorization to enter into a Professional Services Agreement to perform an update to the Improvement Standards and Specifications with the City of Los Banos.
Failure to comply with the requirements set forth in this Request for Proposal may result in disqualification. Proposals and/or modifications received subsequent to the hour and date specified above will not be considered. Submitted proposals may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The responding Consultant is solely responsible for all costs related to the preparation of the proposal.
The City of Los Banos reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in this proposal.
Acceptance of any proposal submitted pursuant to this Request for Proposal shall not constitute any implied intent to enter into a contract.
The contract award, if any, will be made to the consultant who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City. The completed Fee Schedule in Exhibit D shall be submitted with the proposal in its own separately sealed envelope. The Consultant shall not include this cost proposal in the USB as an electronic file.
The City intends to follow, but will not be bound by, the following selection timeline:
Release of Advertisement of RFP 02/10/2023
Deadline to Submit Questions/Clarifications 5:00 P.M. 02/17/2023
Addendum/Questions/Clarifications Posted 5:00 P.M. 02/21/2023
Deadline for Proposal Submittal 2:00 P.M. 03/03/2023
Award Date 04/05/2023 (Tentative)
Any questions with regard to submissions, process, or proposals can be emailed to Soknirorn Than, Public Works Director/City Engineer at nirorn.than@losbanos.org. Questions shall be submitted before 5:00 P.M. PST on February 17, 2023. Any response to a request for clarification, questions and answers will be posted to the City’s website at www.losbanos.org no later than 5:00 P.M. PST on February 21, 2023 and if necessary, shall become a part of the proposal as an addendum.
The Request for Proposal can be viewed and/or obtained from the City of Los Banos website at www.losbanos.org.
No oral questions or inquiries about the RFP shall be accepted.