Request for Proposals – Pavement Survey and Management Program

Letter 1 Notice of Intent to Award

RFP Opening Results

Addendum No. 1

Click here for RFP Packet

Request for Proposal For

NOTICE IS HEREBY GIVEN that the City of Los Banos is seeking to enter into a professional service
agreement with a qualified consultant with solid expertise to provide a proposal for the pavement
management program, database development with street information, survey/evaluation of the City’s approximate 139 center miles (approximately 280 lane miles) of streets, and
recommendations for pavement maintenance methodologies and treatment strategies.

All qualified consultants interested in providing these services are invited to submit their
proposal. The proposals will be evaluated and ranked according to the criteria provided
in Exhibit B, “Proposal Evaluation,” of this Request for Proposal (RFP).

It shall be the Consultant’s responsibility to check the City of Los Banos’
website ( to obtain any addenda that may be issued.

The Consultant’s attention is directed to Exhibit A, “Submittal Requirements.”

Submit five (5) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the
Consultant’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the
City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 P.M. PST on November 1, 2022.

Proposals shall be submitted in a sealed package clearly marked “Pavement Survey” and addressed as follows:

City of Los Banos Attention: City Clerk 520 J Street
Los Banos, CA 93635

No late submittals will be accepted. The City may conduct interviews of the
top-ranking consultants in order to make a final selection. The successful consultant will be
recommended to the City Council for authorization to enter into a Professional Services Agreement
for Pavement Survey and Pavement Management Program with the City of Los Banos.

Failure to comply with the requirements set forth in this Request for Proposal may
result in disqualification. Proposals and/or modifications received subsequent to the hour and
date specified above will not be considered. Submitted proposals may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after
the submittal deadline. No handwritten notations or corrections will be allowed. The responding
Consultant is solely responsible for all costs related to the preparation of the proposal.

The City of Los Banos reserves the right to reject all proposals and to waive any
minor informalities or irregularities contained in this proposal. Acceptance of any proposal
submitted pursuant to this Request for Proposal shall not constitute any implied intent to enter
into a contract.

The contract award, if any, will be made to the consultant who, in the City’s sole discretion, is
best able to perform the required services in a manner most beneficial to the City. The completed
Fee Schedule in Exhibit C shall be submitted with the proposal in its own separately
sealed envelope.

The City intends to follow, but will not be bound by, the following selection timeline: Release of
Advertisement of RFP October 3, 2022

Deadline to Submit Questions/Clarifications 5:00 P.M. October 17, 2022
Addendum/Questions/Clarifications Posted 5:00 P.M. October 20, 2022
Deadline for Proposal Submittal 2:00 P.M. November 1, 2022
Award Date December 7, 2022 (TBD)

Any questions with regard to submissions, process, or proposals can be emailed to Soknirorn Than,
Public Works Director/City Engineer at Questions shall be submitted
before 5:00 P.M. PST on October 17, 2022. Any response to a request for clarification, questions
and answers will be posted to the City’s website at no later than 5:00 P.M. PST on October 20, 2022 and if necessary, shall become a part of the proposal as an addendum.

The Request for Proposal can be viewed and/or obtained from the City of Los Banos website at

No oral questions or inquiries about the RFP shall be accepted.