Request for Proposals – Permitting for Additional Irrigation Areas at the Wastewater Treatment Plant

Addendum No. 1

Click here for RFP Packet

NOTICE
Request for Proposal
Permitting for Additional Irrigation Areas
at The Wastewater Treatment Plant

NOTICE IS HEREBY GIVEN that the City of Los Banos is seeking to enter into a professional service agreement with a consulting firm to provide assistance with the permitting for additional irrigation areas at the Wastewater Treatment Plant for discharging purposes. Services will include, but not limited to, modification to the Waste Discharge Requirements and Title 22 Engineering Report, environmental study, topographic survey, and irrigation system plans and specifications.

All qualified consultants interested in providing these services are invited to submit their proposal. The proposals will be evaluated and ranked according to the criteria provided in Exhibit B, “Proposal Evaluation,” of this Request for Proposal (RFP).

It shall be the Consultant’s responsibility to check the City of Los Banos’ website (www.losbanos.org) to obtain any addenda that may be issued.

The Consultant’s attention is directed to Exhibit A, “Submittal Requirements.”

Submit five (5) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the Consultant’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 P.M. PST on December 11, 2023.

Proposals shall be submitted in a sealed package clearly marked “Permitting for Additional Irrigation Areas” and addressed as follows:

City of Los Banos
Attention: City Clerk
520 J Street
Los Banos, CA 93635

No late submittals will be accepted. The City may conduct interviews of the top-ranking consultants in order to make a final selection. The successful consultant will be recommended to the City Council for authorization to enter into a Professional Services Agreement for the permitting of Additional Irrigation Areas at the Wastewater Treatment Plant with the City of Los Banos.

Failure to comply with the requirements set forth in this Request for Proposal may result in disqualification. Proposals and/or modifications received subsequent to the hour and date specified above will not be considered. Submitted proposals may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The responding Consultant is solely responsible for all costs related to the preparation of the proposal.

The City of Los Banos reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in this proposal.

Acceptance of any proposal submitted pursuant to this Request for Proposal shall not constitute any implied intent to enter into a contract.

The contract award, if any, will be made to the consultant who, in the City’s sole discretion, is best
able to perform the required services in a manner most beneficial to the City. The completed Fee
Schedule in Exhibit D shall be submitted with the proposal in its own separately sealed
envelope. The Consultant shall not include this cost proposal in the USB as an electronic file.

The City intends to follow, but will not be bound by, the following selection timeline:

Release of Advertisement of RFP 11/24/2023
Deadline to Submit Questions/Clarifications 5:00 P.M. 11/30/2023
Addendum/Questions/Clarifications Posted 5:00 P.M. 12/05/2023
Deadline for Proposal Submittal 2:00 P.M. 12/11/2023
Award Date 01/03/2024

Any questions with regard to submissions, process, or proposals can be emailed to Interim
Assistant Public Works Director at James Cozad james.cozad@losbanos.org. Questions shall be
submitted before 5:00 P.M. PST on November 30, 2023. Any response to a request for
clarification, questions and answers will be posted to the City’s website at www.losbanos.org no
later than 5:00 P.M. PST on December 5, 2023 and if necessary, shall become a part of the proposal
as an addendum.

The Request for Proposal can be viewed and/or obtained from the City of Los Banos website at
www.losbanos.org.

No oral questions or inquiries about the RFP shall be accepted.