Request for Proposals – Storm Drain System Master Plan Update

NOTICE
Request for Proposal For
STORM DRAIN SYSTEM MASTER PLAN UPDATE

NOTICE IS HEREBY GIVEN that the City of Los Banos is seeking proposals from qualified consulting
firms to provide professional engineering services for the Storm Drain Master Plan Update and
conduct Stormwater Program Support services. The update shall include strategic planning
that will take into consideration the Groundwater Sustainability Plan (GSP) and
Sustainable Groundwater Management Act (SGMA). At the conclusion of the Storm Drain Master Plan Update, a prioritized short- and long-term Capital Improvement Program (CIP) plan with detailed descriptions and cost estimates shall be prepared based on the findings. An analysis of the current funding mechanisms will also be a part of this Master Plan, as well as a review of available
funding from the state and other agencies for maintenance, and capital improvements of Storm Drain Infrastructure. This should include a series of short- and long-term funding strategies for the
elected officials of Los Banos to pursue.

All qualified consultants interested in providing these services are invited to submit their
proposal. The proposals will be evaluated and ranked according to the criteria provided in Exhibit B, “Proposal Evaluation,” of this Request for Proposal (RFP).

It shall be the Consultant’s responsibility to check the City of Los Banos’
website (www.losbanos.org) to obtain any addenda that may be issued.

The Consultant’s attention is directed to Exhibit A, “Submittal Requirements.”

Submit five (5) hard copies and one (1) electronic copy in PDF format on a USB flash drive of the
Consultant’s proposal. The hard copies and USB flash drive shall be mailed or submitted to the
City of Los Banos, 520 J Street, Los Banos, CA 93635, prior to 2:00 P.M. PST on February 9, 2023.

Proposals shall be submitted in a sealed package clearly marked “STORM DRAIN SYSTEM
MASTER PLAN UDPATE” and addressed as follows:

City of Los Banos Attention: City Clerk 520 J Street
Los Banos, CA 93635

No late submittals will be accepted. The City may conduct interviews of the
top-ranking consultants in order to make a final selection. The successful consultant will be
recommended to the City Council for authorization to enter into a Professional Services Agreement
to update the City’s Storm Drain System Master Plan.

Failure to comply with the requirements set forth in this Request for Proposal may
result in disqualification. Proposals and/or modifications received subsequent to the hour and
date specified above will not be considered. Submitted proposals may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after
the submittal

deadline. No handwritten notations or corrections will be allowed. The responding Consultant is
solely responsible for all costs related to the preparation of the proposal.

The City of Los Banos reserves the right to reject all proposals and to waive any
minor informalities or irregularities contained in this proposal. Acceptance of any proposal
submitted pursuant to this Request for Proposal shall not constitute any implied intent to enter
into a contract.

The contract award, if any, will be made to the consultant who, in the City’s sole discretion, is
best able to perform the required services in a manner most beneficial to the City. The completed
Fee Schedule in Exhibit D shall be submitted with the proposal in its own separately
sealed envelope. The Consultant shall not include this cost proposal in the USB as an electronic
file.

The City intends to follow, but will not be bound by, the following selection timeline:

Release of Advertisement of RFP 1/11/2023 Deadline to Submit Questions/Clarifications 5:00 P.M. 1/23/2023
Addendum/Questions/Clarifications Posted 5:00 P.M. 1/27/2023 Deadline for Proposal Submittal 2:00 P.M. 2/09/2023
Award Date 4/5/2023 (Tentative)

Any questions with regard to submissions, process, or proposals can be emailed to Soknirorn Than,
Public Works Director/City Engineer at nirorn.than@losbanos.org. Questions shall be submitted
before 5:00 P.M. PST on January 23, 2023. Any response to a request for clarification, questions
and answers will be posted to the City’s website at www.losbanos.org no later than 5:00 P.M. PST on
January 27, 2023 and if necessary, shall become a part of the proposal as an addendum.
The Request for Proposal can be viewed and/or obtained from the City of Los Banos website at
www.losbanos.org.
No oral questions or inquiries about the RFP shall be accepted.